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Summer is intern season in Washington, D.C. Young people from across the country journey to the capital to work, network and expand their professional acumen. For the DukeEngage Science & Society program, summer is also a time to explore the boundaries between policy and the scientific process.

DukeEngage Washington, D.C. takes students with experience in science and public policy and places them in internships where they confront the importance of connections between those two, often disparate, fields.

Originally focused solely on health policy, the DukeEngage Science & Society summer internship program now highlights many arenas of federal science policy. One student used his computer science coursework from Duke to the help the National Institutes of Standards and Technology (NIST) study the impacts of quantum computing. Another student used her political science research skills to help the Niskanen Center better confront climate change skepticism and to shape public debate.

Program Director Thomas Williams, said the students’ work “experience is augmented through community engagement, group discussions, a speaker series and an array of enrichment activities that provide them with the skills and experiences to consider the many facets of policymaking, especially as it relates to the use of science in the process.”

DukeEngage Science & Society breaks students out of siloed academic pursuits and challenges their classroom work with real world problems.

In addition to opening the program to different science policy fields, Williams has added in a speaker series for students to directly address experts. Students this summer discussed drug pricing with a pharmaceutical lobbyist and debated climate change with a former lawmaker – all in the name of asking difficult questions of those in power.

Closer to the students’ D.C. home, Williams encourages discussion of gentrification and urban development. Sometimes, local level government more clearly shows the ramifications of science in policymaking than one can see at the federal level.

As Washington, D.C. grapples with a growing population, and income and quality of life disparities around the city, the program hopes to open students to difficult conversations on urban design, public transportation, clean water and even what items a city should recycle. In order for the DukeEngage Science & Society program to engender a sense of policy as service, Williams and program staff use city-level issues to put in context the difficulty of deriving scientific direction and policy solutions.

Connecting dots for the students is only half the program’s mandate. Connecting dots for policymakers is the other half. According to Williams, one of the easiest ways to convey scientific information with policymakers comes from “embracing narrative in addition to science – placing value in storytelling makes science approachable and relevant in everyday life.” As policymakers confront a deluge of information each day, the information best presented to them will last. Politicians love a good story.

Williams pursued his masters in bioethics while finishing his law degree at the University of Pennsylvania. He knows well the balance between communication, deliberation and the scientific process. That background in diverse fields helps redirect the DukeEngage D.C. program toward a more holistic understanding of science in policy.

All DukeEngage programs hope to build a sense of civic responsibility in students through community service and volunteering. But the Science & Society Program shows students the potential benefits of a career serving the public interest. Although limited to three months, the program leaves students with skills and perspectives to serve them a lifetime. With an appreciation for the complexity and importance of getting science policy right, a DukeEngage D.C. experience far outlasts the summer intern season.

When compared to older generations, young people don’t vote in quantities representative of their population. Despite being roughly equivalent percentages of the voting-age public, 18-29 year-olds vote at half the rate of those 60 years plus. Conventional wisdom argues young people are lazy, apathetic or lack ‘civic virtue.’ One Duke research project wants to push back on that narrative in order to understand how politically motivated young people fail to engage, despite wanting to vote.

In line with the Duke Bass Connections program mission, knowledge works best when it serves a local community. In order to evaluate why young people do not vote in levels comparable to their older peers, Duke University’s Bass Connections program wants to examine the institutional and motivational issues stanching turnout in North Carolina.

With a grant from the National Science Foundation, Duke Professor of Political Science and Public Policy and Director of the Duke Initiative on Survey Methodology D. Sunshine Hillygus, Ph.D. leads students (both undergraduate and graduate) on the Bass Connections project Making Young Voters: Policy Reforms to Increase Youth Turnout that lasts from summer 2018 to spring 2019.

With so much university coursework focused on research at a distance, this project puts undergrads to work on an active federal grant. Bass Connections programs teach students the minutiae of fieldwork as they tease through the problems of amassing data. From collecting survey results and working with school administrators to interviewing subjects and culling through state legislative records, the Making Young Voters project hopes politically activate young people as well as research-oriented young scholars.

By leveraging longitudinal modeling and survey data, the project team hopes to understand what keeps young people from the polls. Their data will consist of school administrative records, voter registration files, student surveys and tests on the effects of mobilization efforts all collected from Wake County high schools.

According to Professor Hillygus, “this [youth voting issue] is such an important topic not just because normatively it is worth increasing turnout among young people, but it [also] directly shapes who is elected and the policies that get passed.” She continued, “if there is any wonder why social security is considered the 3rd rail of politics while education spending is being gutted, just look at the turnout rate by age.”

A component of that main question is what elements of the voting policy environment help or hinder young engagement. The Bass Connections team will also do a landscape analysis of a broad set of policy reforms in order to develop a framework to understand why some efforts work and others do not. There is no dearth of efforts to mobilize youth voting, but there is a shortage of comprehensive analyses of those efforts. This Bass Connections project hopes to fill that gap.

In addition to their actual survey results, the project hopes to compile various reports, a conference presentation and a comprehensive archived database on North Carolina electoral and educational policies.

Another component of the project studies civic education. Most civic education classes in high school focus on test-taking and fact memorization. Recent studies suggest that the most successful (in terms of youth vote mobilization) civic education efforts emphasize noncognitive skills: “the general abilities associated with self-regulation and social integration that are not captured by standard measures of cognitive proficiency,” according to the project website. Perhaps the most important noncognitive skill relevant to political activity throughout one’s lifetime is the ability to follow through on goals.

The Bass Connections team hopes to address the psychosocial skills needed to make that participation leap: how to work with others, plan for long-term goals and think about voting barriers (taking time off from work, registering on time, finding a polling station, what to do if one’s registration stalls, etc.).

As Hillygus noted, the ability to pursue future objectives is a better predictor of long-term voting patterns than are political interest, cognitive ability, parental involvement and socioeconomic status.

What makes people responsible citizens is not necessarily subject matter knowledge. “It turns out that civic educators might need to focus less on getting students to memorize the names of Supreme Court Justices and instead to teach them how to fill out a voter registration reform correctly or what to do if they show up to vote and find their name is not on the voter rolls” argued Hillygus.
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This post is part of our Duke in North Carolina Series showcasing Duke’s activities in and in service to local communities, environments, economies and people.
See more here.

In an effort to build long-term relationships and reiterate the university’s commitment to openness, access and intellectual rigor, President Vincent E. Price spent July 10 and 11 in Washington, D.C., to meet with students, alumni, journalists and members of Congress to share Duke’s perspective.

Price spent his first day in D.C. meeting with U.S. Senators Richard Burr (R-NC), Thom Tillis (R-NC) and Shelley Moore Capito (R-WV) T’75.

In the evening, he dined with Duke Engage Science and Society students. The conversation ranged from the students’ internships and the lifestyle of Washington, D.C., to the Duke housing policy and free speech on campus. Led by Eric Mlyn and Thomas Williams, the Science and Society program has students study several of the most difficult health, technological and environmental policy problems of the day.

Over dinner, Price talks with Duke Engage students in DC about their work and issues affecting higher education. Photo by Chris Simmons

The following day, Price brought Duke’s concerns and aspirations to a larger audience. He spent his morning speaking with journalists about the importance of Duke as a policy-forward institution, one that prizes openness and access. Price then spent the afternoon meeting members of the House of Representatives. After lunch with Congressman Bradley Byrne (R-AL) T’77, he met with Scott Peters (D-CA) T’80, G.K. Butterfield (D-NC), Virginia Foxx (R-NC) and Richard Hudson (R-NC).

US Rep. Scott Peters, a Duke alumnus, discusses issues with President Price.

Price then hosted the annual Sanford on the Hill event at the Capitol Visitor’s Center with Judy Woodruff T’68 and Representative David Price (D-NC). Sanford on the Hill offers alumni in politics on and off Capitol Hill the chance to meet and share their experiences in the policy world. (Read more about the event here.)

One idea drove the entire trip. “A research university is dedicated, not just to transmitting knowledge, teaching, but to discovery, advancing knowledge, pushing the boundaries of knowledge,” said Price, who is a leading global expert on public opinion and political communication. “And policy-making is at its best the application of that knowledge to support the collective welfare. If we want our research, our discovery at Duke to make a difference, a primary vehicle for that is through the public policy process.”

As a leader in higher education, some of North Carolina’s most valuable resources are its college students. Five years ago, Duke University started a chapter of the College Advising Corps, which offers an opportunity for young graduates to give back to local North Carolina communities using one of the skills they know best: how to get in to college.

The College Advising Corps aims to raise the rates of college enrollment among low income, first generation and minority high school students. The Duke College Advising Corps places near-peer advisers in 16 central North Carolina high schools where they teach students about the college admissions process, financial aid opportunities, test preparation and career opportunities. Within North Carolina, UNC, Davidson and NC State also host chapters of the national College Advising Corps, which is based in Chapel Hill, North Carolina.

The Duke College Advising Corps receives support from The Duke Endowment, the Belk Foundation, AmeriCorps and is a joint initiative with the Assistant Vice Provost of Civic Engagement. College Advising Corps recruits recent Duke graduates to fill the role of college adviser. Upon selection, they undergo a four-week training course to refresh their college access knowledge and to learn more about the high school landscape in North Carolina.

Near-peer advisers are better able to communicate with young adults and to share their more recent experiences in college. For example, many of the advisers attended Duke with the help of Pell grants and were first-generation college students themselves, like many of the students they advise. Given this recent and similar experience, advisers offer a window to possibilities high school students might otherwise not be able to see.

Impact on the High School Students

Early data suggests that College Advising Corps significantly increases the number of students open to pursuing a college education. After engagement with an adviser, students are more likely to say they are aware of college affordability opportunities, that they are more knowledgeable of the application process and have career goals that include a college education.

The Duke College Advising Corps serves 16 high schools across four Congressional districts serving a total of 14,815 high school students. Since its establishment at Bartlett Yancey High School in Yanceyville, exit data showed marked increases in the number of students who applied to at least one college (74%), visited a college (67%), or spoke with an adviser (84%).

The students at these high schools are ones who otherwise wouldn’t receive top college access coaching. They are roughly 35% African-American, 27% Hispanic/Latino, and 39% white with roughly 58% of them qualifying for free or reduced lunch.

Impact on the Advisers

The experience is also an educational for the advisers. In the one to two years that advisers work for College Advising Corps, they engage directly with students, teachers school administrators and parents. Advisers are more likely to view poverty and social mobility as a relationship between education policy, health policy, drug policy and the criminal justice system.

According to exit surveys, advisers are less likely to see a family’s income as a determining factor in college access. This change is likely due to advisers learning more about the myriad financial aid sources available.
College Advising Corps serves to fulfill Duke’s commitment to public service. Advisers reported having a better understanding of their communities and the structural barriers to social mobility. Advisers begin to view community involvement as “a diversity of ways in which individuals can contribute to their community, both through paid employment and through volunteering.”

A majority of advisers say their participation in College Advising Corps influenced them to pursue careers in public service and to be more involved in their own communities. They reported in their exit surveys being more interested in careers in education, nonprofit work, social enterprise and political advocacy than they were at the start of their service.

More than simply influencing career trajectories, College Advising Corps advisers are more likely to stay in North Carolina after the end of their service. A majority of advisers explain in their exit surveys how much they value the sense of community they have found in the region.
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This post is part of our Duke in North Carolina Series showcasing Duke’s activities in and in service to local communities, environments, economies and people.
See more here.

Efforts to create a trapped-ion quantum computer spun off into a VC-funded partnership called IONQ Inc. Photo: IONQ Inc.

Generals may fight the last war, but researchers fight the next. In 2017, Duke performed close to $60 million dollars in research sponsored by the Department of Defense and Defense-related agencies to investigate the future of conflict and the avenues those conflicts may take. Although military objectives fund projects, research done at Duke has myriad implications. From quantum computers to “invisibility cloaks,” only means and imagination limit the future. As a locus of America’s research infrastructure, Duke negotiates that future every day.

According to Vice Provost of Research Lawrence Carin, “Duke has long been a leader in performing research of importance to national security, and that fundamental research has often translated to breakthroughs and technology that extends beyond defense.” However, defense-related work is not just an essential element of Duke’s research portfolio, but is also vital to the US and global economies.

In an effort to lead the world’s technological development, the Intelligence Advanced Research Projects Agency (IARPA) awarded a five-year, $31.9 million grant to a Duke/Maryland/Georgia Tech partnership dubbed Error-corrected Universal Reconfigurable Ion-trap Quantum Archetype or EURIQA. Led by Jungsang Kim, Professor in the Department of Electrical and Computer Engineering at Duke University, this major multi-year award funds the nation’s quantum computing experts.

Contrary to standard computers, a quantum computer allows data to exist in multiple states at a time, thus multiplying its computational potential. Traditional computers represent data in ‘1’s or ‘0’s, on or off. Because an atom’s quantum spin can point in an infinite number of directions, a quantum computer can theoretically represent data in an infinite number of varieties.

Kim’s work on quantum computers uses individually trapped atoms where the internal states of those atoms represent different information. The basics are all in place. The trapped ion “switches” operate. They simply need to be arranged in a complex enough manner that allows both computation and error-correction.

The difference in representational state is as different from current binary code as an abacus is to a MacBook. Whichever group pioneers and standardizes the technology will lead the next century of innovation, invention and large-scale data analysis.

As difficult as it may be to conceptualize the technological impact of a quantum computer, at least one can see it. David Smith, Augustine Scholar and Professor of Electrical and Computer Engineering at Duke, works on something more transparent.

Using a “cloak” made of metamaterials precisely arranged in concentric circles around an object, Smith and his lab have made an object ‘invisible’ to microwaves. Metamaterials are artificial composites that interact with electromagnetic waves in ways that natural materials cannot.

In the frontiers of science, conceptual boundaries break down. Technically, the cloak has neither a reflection nor a shadow. Taking advantage of microwave properties, the metamaterial designed by Smith and his lab bends microwaves around an object and restores them to their original form as if they had passed through empty space. Although metamaterials that can manipulate the visible light spectrum are still speculation, Smith and his lab have already set the stone for microwave “invisibility.”

Not limited to his “cloaking” device, a variety of US government agencies have funded Smith’s plasmonics work over the years: from the Army Research Office and the Air Force Office of Scientific Research to the Office of Naval Research. His work stretches from acoustic metamaterials and 3-D printing to transformation optics and wireless power transfer. With the gains made in microwave “invisibility,” his most famous work is also his brightest.

In cases where one cannot avoid the enemy, force may be required. When extraordinary measures need to be taken, Sheila Patek, Associate Professor in the Department of Biology at Duke, knows extraordinary power.

Her work uncovers the secret strength of mantis shrimp. Peacock mantis shrimp use a hammer-like appendage to smash open snail shells for food. Her lab did high speed imaging on the hammer movement to reveal that peacock mantis shrimp can reach maximum speeds of 12-23 m/s.

However, the remarkable feat is not just the speed. Because the shrimp’s hammer moves so fast, the water cavitates (vaporizes) when the limb strikes the prey. Cavitation is a destructive phenomenon. Wen these vapor bubbles collapse, they cause a small implosion in the water which produces heat, light and sound. The mantis shrimp’s biology allows it to essentially create an explosion under water generating tremendous force disproportionate to its size.

Her work is funded in part by the Army Research Office’s Multidisciplinary University Research Initiative (ARO-MURI) grant program that supports research teams whose efforts intersect more than one traditional science and engineering discipline.

Her experimental insights help expand the possibilities of both bio-mimicry and underwater kinetic engagement. As traditional large submarines find themselves easier to track and slower to reach conflict areas, small-scale underwater autonomous systems will fill the void. Those smaller systems will require unique kinetic systems that can wreak destruction disproportionate to their size, just like the Mantis Shrimp.

But the lines from research to product and invention to innovation are difficult to follow sometimes. Vice Provost Carin offered Professor Richard Fair’s work as an example. “[Richards] performed research for DARPA on microfluidics devices. That technology was translated to a startup, founded by the PhD students supported by DARPA. The company, Advanced Liquid Logic, was acquired several years ago by the gene-sequencing company Illumina, which was developed under DOD fundamental research, and is today being used every day to impact gene analysis and testing around the world. The technology is advancing the health of US soldiers, and everyone else.”

As with much great research, paradigm-breaking discoveries trickle down from government needs to consumer wants. The quantum computer of today may be the hand-held device of tomorrow. What once weighed 40 pounds may one day weigh two. Great research is not simply about making things that didn’t exist before. Great research applies imagination. The long-term results of defense-related funding at Duke will defend the warfighter and advance the nation’s strategic interests, but they will also further technological progress one ion at a time.

American prosperity deserves the brightest individuals supported by a fair visa system that encourages them to contribute to the country.

We want the best minds working on such grand challenges as cures for cancer and developing quantum computers. Having the world’s most talented people here in the United States not only makes economic sense, it also allows America to lead human progress on the global stage, scarcely is that leadership more true than in North Carolina. 

Our Dean of Duke’s Pratt School of Engineering Ravi Bellamkonda first came to the United States on a student visa to complete his PhD in biomaterials and medical science and then stayed in the country on a research visa. Now, as the Dean of Engineering, he leads a cancer research lab and designs the next generation of STEM education. 

Duke is deeply vested in the outcome of the immigration debate beginning this week in Congress. Not limited to our support for a positive outcome for DACA recipients, Duke is a global university committed to bringing outstanding students, researchers and teachers to our campus and the state of North Carolina where they make a difference each day and make significant contributions to our community and economy.

With students from over 115 different countries, Duke has more students on visas from more countries than the total countries represented at the current Winter Olympics. Duke has over 4,500 total individuals working, researching and studying thanks to various visa programs.

Whether from Indiana or India, South Carolina or South Africa, Duke is built on the belief that every member of our community deserves to have the same experiences and opportunities to learn and contribute, no matter where they are from.

Although the DACA program is planned to expire March 5, each continuing resolution and round of immigration negotiations adds to the climate of uncertainty. Duke University continues to stand for a permanent solution that provides DACA recipients a clear path forward as they plan their lives and continue to be valued members of our community.

Colleges and universities have seen these remarkable people up close in our classrooms and as our colleagues and friends. Despite the challenges they face, they have made incredible contributions to our country, its economy and security, with about 900 recipients serving in the military. In part because of their legal status, many DACA recipients were able to enroll in an institution of higher learning.

If we are unable to protect these DACA recipients, we will be shutting the door to a significant group of individuals who represent the best of what being in this country can mean for human achievement.

Terminating DACA would have adverse impacts not only on those recipients and their immediate communities, but the whole of America’s economy. Specific to North Carolina, ending DACA would lead to an estimated GDP loss of $1.2 billion and, by some estimates, up to a $10 billion total cost to the state.

Duke, in collaboration with our peer institutions, is urging Congress to pass legislation as soon as possible that will include protections currently provided under DACA and allow these individuals to continue contributing to our society and economy by working, serving in the military or attending college.

Children brought to the United States at a young age did not have a choice in the matter and are Americans in every way but immigration status. It remains in America’s best interest to enable them to use their knowledge, skills and energy to continue to make the strongest possible contribution to our country.

By highlighting these individuals, the DACA program gave them a chance to engage with the world. They spoke out, they worked hard, paid taxes, application fees, health insurance and now many of these young people are in college trying to improve themselves and the world around them.

Protecting DACA recipients is not simply an economic issue. It is a moral one. It is about protecting young people who embody what it means to be American: self-improvement despite adversity. America asked undocumented students to stand up and gain legal status. Now, it is time to stand with them.

Governments are strong, but the consumer is almighty. Scarcely is that better understood than in Duke’s Superfund Research Center (SRC). In addition to advocating for the implementation of safer government policies surrounding toxic chemicals, they engage local North Carolinians to learn about and share options for addressing health risks.

The Superfund Research Center (SRC) at Duke focuses on early, low-dose exposures to toxins and their developmental impacts that are usually only evident later in life. With funding from the National Institutes of Environmental Health Sciences (NIEHS) Duke has conducted Superfund-related research for over 15 years with the goal of identifying and mitigating the effects of harmful toxins on the human body.

In order to properly appreciate the myriad effects of toxic contamination, the Superfund Research Center “promotes an approach to research that is not siloed, but rather multidisciplinary and collaborative, encouraging researchers to focus on real-world problems, which are always multidisciplinary,” said Bryan Luukinen, Sr. Program Coordinator at Duke’s SRC. That multidisciplinary approach led to the creation of a new type of service-research.

The program was renewed in April 2017 with enough additional funding to start the Community Engagement Core. The Core works with communities across North Carolina affected by environmental contaminants, especially insituations related to early-life exposures to chemicals that may have late-life impacts.

Often, communities themselves contact the SRC to request information related to environmental contamination. They engage with people town halls, meetings with mayors and city councils, local lifestyle groups like the North Carolina Gardeners Association or simply by reaching out to fishermen in the hopes of pinpointing public health issues.

The work done at Duke’s SRC “requires that community engagement and research translation are an integral part of the research centers, which facilitates sharing this valuable, taxpayer-supported research with communities in a way that they can understand and is applicable to the local problems they see,” added Luukinen. But SRC work pertains as much to what the consumer can see as to what she can’t.

Flame retardants on and in furniture pose risks to pre-natal health, families and even household pets. Many of these retardants are fat soluble and affect hormones, but the long-term effects on people have only begun to be studied at length.

Duke’s SRC runs a service where people send in samples of polyurethane foam from their furniture and the SRC will test those samples for seven common flame retardants and then provide a fact sheet about risks and options.

In order to pre-empt risks, researchers at the SRC have also reached out to local pediatricians and OBGYNs to provide them with info about flame retardants. People may not always heed public health warnings as banal-sounding as a furniture hazard but will heed advice given them by a medical professional, especially in times of natal care.

“We are using this funding to build capacity in communities to better deal with things like these in the future. We are trying to build people fluent in the language of environmental health.” said Luukinen, stressing the importance of building long-term relationships that serve communities long after federal funding runs out.

Much of the success behind the SRC lies in their community-based research efforts. A community garden pilot study started last year asks what local gardening practices may affect exposure to contaminants. Through a partnership with the North Carolina Community Garden Partners, SRC researchers study garden management choices: composting, using raised beds, use of fertilizer, cleanliness practices and the presence of children in gardens.

In partnership with an undergraduate computer science class, those researchers then assembled a smartphone app that maps landfills, toxic release inventory sites, brownfields (any land whose redevelopment may be complicated by the presence of hazardous toxins), and residential areas. All these resources existed before but have never been assembled and shared in such an easily accessible medium. Local gardeners will hopefully use this app to make informed decisions about what products they use and where.

According to Catherine Kastleman, a Program Coordinator with the SRC, “we live in a world of complex chemical exposures, and the more we can understand about the mechanisms of toxicity of these substances, especially during early life stages and sensitive windows of human development, the more effectively we can take action to protect public health and the health of our environment.”

From soil-sampling and gymnastics foam and science education and long-term capacity-building, Duke’s Superfund Research Center builds results from the ground up. When it comes to the business of citizen empowerment, SRC researchers get their hands dirty.
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This post is part of our Duke in North Carolina Series showcasing Duke’s activities in and in service to local communities, environments, economies and people.
See more here.

Updated: 1/22/18

GOVERNMENT SHUTDOWN ENDS

Congress voted today, Jan. 22, to fund the government through Feb. 8 with a promise from Senate Republicans to debate and vote on an immigration bill before then.

It would also delay Obamacare’s medical device and Cadillac taxes for two years and its health insurance tax for one year. The Cadillac tax on costly workplace health plans, which was previously delayed by Congress, would now go into effect in 2022. The medical device tax had previously been suspended before it took effect again this month.

CHIP

Included in the stopgap funding package was six years of funding for the Children’s Health Insurance Plan, CHIP, which provides roughly 9 million minors in the U.S. with health care coverage even if their parents lack insurance of their own. 

Updated: 1/20/18

Disagreement between House and Senate spending plans as well as inter- and intra-party differences has fueled speculation of a government shutdown starting midnight tonight, Jan. 20. Duke Government Relations is closely monitoring the negotiations and sourcing contingency plans from various federal agencies. Below is a list of current shutdown contingency plans as they are updated from previous shutdowns and released by each agency. Some information may only be known after a shutdown has begun.

The full list of government agencies is here:
Government Agency Shutdown Plans
Selected agency plans can be found here:
The Department of Defense
Department of Energy (DOE has not issued a memo but is currently directing traffic to this order)
Department of Homeland Security
National Science Foundation
Health and Human Services 
National Endowment for the Humanities
Department of Education
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Update: 1/20/18

National Aeronautics and Space Administration

Possible Lapse of Government Funding

The U.S. government faces a possible lapse of funding Friday at midnight (Jan. 19).

• If there is a lapse of government funding at midnight Friday, and no new funding deal is reached during the weekend, NASA would continue operating using available funds until Monday. If there’s still no funding deal then, we would do an orderly closeout of activities.

• International Space Station activities and satellite missions in operation will continue as to protect the crew, spacecraft, and data being collected. In addition, other activities involving protection of life and property will continue. All other agency activities not determined to be legally excepted will stop.

• If there is a lapse of government funding, we’ll make an assessment of all the effects on the agency after funding resumes.

National Science Foundation

When you visit www.nsf.gov, the message below will appear on the website.

Due to the lapse in government funding, National Science Foundation websites and business applications, including NSF.gov, FastLane, and Research.gov will be unavailable until further notice. We sincerely regret this inconvenience.

Updates regarding government operating status and resumption of normal O&M can be found at www.opm.gov.

In cases of imminent threat to life or property, please call the Office of the Inspector General at 1-800-428-2189.

The following addresses the various assistance and contract-related policy and systems issues that may arise during the lapse in appropriations of the Federal Government.  NSF is providing this information as a service to our proposer and awardee communities in the hopes that it will address most of the questions you may have during this time period. 

Please be aware that, except as noted below, NSF will not be available to respond to emails or phone calls during the lapse in appropriations, but will respond to your inquiries as soon as practicable after normal operations have been resumed.  NSF is committed to minimizing the negative impacts this disruption may have on the science and engineering enterprise and, as necessary, will issue follow-on guidance after the lapse in appropriations ends.

Preaward Activities for Assistance Awards (Grants and Cooperative Agreements 

Proposal Preparation & Submission

•  No new funding opportunities (Dear Colleague Letters, program descriptions, announcements or solicitations) will be issued.
•  FastLane proposal preparation and submission will be unavailable.
• Grants.gov may be up and running, however, since FastLane will not be operating, proposal downloads from Grants.gov will not take place.  Therefore, proposals will not be checked for compliance with NSF proposal preparation requirements or processed until normal operations are allowed to resume.

Impact on Existing Deadlines

• Once normal operations resume, NSF will issue guidance regarding any funding opportunities that have a deadline or target date that occurs during the lapse in appropriations. Such information will be disseminated via the NSF website, a FastLane Advisory and other electronic methods.  

Proposal Review Process

•  All panels scheduled to occur during the lapse in appropriations will be cancelled and will likely be rescheduled to a later date.
• Reviews will not be able to be submitted via FastLane.

Proposal Processing Time

• The Foundation may not be able to meet our customer service standard of informing proposers whether their proposals have been declined or recommended for funding within six months of the deadline or target date, or receipt date, whichever is later. 

Issuance of New Grants and Cooperative Agreements

•  No new grants or cooperative agreements will be awarded.

Issuance of Continuing Grant Increments (CGIs)

• No new CGIs (whether electronically released upon Program Officer acceptance of the Annual Project Report or approved by a Grants and Agreements Officer) will be awarded.

Post-Award Administration for Grants and Cooperative Agreements

Performance of Work

• Awardees may continue performance under their NSF awards during the lapse in appropriations, to the extent funds are available, and the period of performance of the grant or cooperative agreement has not expired.  Any expenses must be allowable and in accordance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR § 200).  During the lapse in appropriations, NSF cannot authorize costs exceeding available award amounts or obligate additional funds to cover such costs 

Payments

•  No payments will be made during the lapse in appropriations.

Project Reporting

• Principal Investigators (PIs) will be unable to submit annual and final project reports or project outcomes reports via Research.gov.  For continuing grants, awardees also should be aware that since annual project reports will not be able to be submitted and Program Officers will not be available to approve them, no new CGIs will be awarded (see above).  Awardees should submit their reports as soon as possible after NSF systems are available.

No-Cost Extensions

• No-cost extensions (including grantee-approved and NSF-approved) will not be able to be submitted or processed.
• Awardees, therefore, are cautioned that Federal funds cannot be obligated for expenses that occur beyond the award end date. 

Award Transfer Requests will not be able to be submitted or processed. 

Supplemental Funding Requests will not be able to be submitted or processed. 

Other Post Award Notifications & Requests will not be able to be submitted or processed.

Cooperative Agreements in Support of Large Facilities

• Awardees may continue to perform under Cooperative Support Agreements for work where sufficient funds are available, and performance does not require Government support which would be funded by a lapsed appropriation, including quality assurance oversight or other actions required of NSF staff.
• Since the cooperative nature of these agreements anticipates the need for Government involvement, NSF has, or will have, put work plans in place with the large facility cooperative agreement awardees outlining the extent and time duration that operations will continue in the absence of NSF oversight and direction.
• For agreements that include major research equipment and facilities construction, unless the work is considered to be essential to the operations of the Foundation, and NSF personnel have been retained to provide oversight of construction activities, work cannot proceed for an extended period, even if funds are available, based on the foreseen need for NSF oversight of construction activities.

Payments

• No payments will be made during the lapse in appropriations.  

Contracts

•  NSF will notify contractors whether they will be expected to continue work in support of an excepted activity, or will issue an order to suspend or stop work, or take other appropriate action during the lapse in appropriations.
•  New contracts will not be issued during a lapse in appropriations, except those that NSF has identified as supporting excepted activities, and then only to the extent and amount necessary to meet those requirements.
• Contract personnel may be assigned by NSF to work on excepted activities, provided all requirements governing excepted activities are met.  Contractors may perform these excepted services, but only to the minimal extent necessary to address emergency situations, such that the suspension of the function would imminently threaten the safety of human life or the protection of property. 
•  Contractors may be authorized by NSF to continue to perform under other contracts for work where sufficient funding was obligated prior to the lapse in appropriations, provided performance does not require the use of closed NSF facilities, is not in support of closed NSF facilities, or where the contractor’s work does not require Government oversight or support which would be funded by a lapsed appropriation (such Government oversight or support includes, but is not limited to quality assurance oversight, technical direction, review of deliverables, or similar actions requiring NSF staff).
• NSF may notify certain cost reimbursement and Time and Materials contractors of work plans outlining the extent and time duration that operations can continue in the absence of NSF oversight and direction. 

Payments

• No payments will be made during the lapse in appropriations.  An extremely limited exception may be made by NSF in circumstances where the payment is made in support of excepted activities, and failure to make the payment itself would result in an imminent threat to life or property.

Excepted Personnel

The Division of Acquisition and Cooperative Support has assigned Contracting Officers to support contract-related excepted activities during the lapse in appropriations.

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General Notes:

If you have meetings scheduled with federal officials in the coming days and weeks, please call ahead to determine the operational status of the office.

OGR will continue to monitor the situation and provide updates to the Duke community as further information becomes available.

VP of Public Affairs and Government Relations Michael Schoenfeld sent a note to the university administration this afternoon, Jan. 19. Read it here:

Dear Colleagues,
The Duke Office of Government Relations is closely monitoring the budget negotiations in Washington to determine the implications of a possible federal government shutdown on Duke and its activities.  If such a shutdown takes place, it will begin midnight, January 20, 2018.

The Office of Management and Budget (OMB) instructs all federal agencies and congressional offices to prepare and periodically update contingency plans for internal use. OMB has released updated guidance to agencies on planning for operations in absence of appropriations, which you can find here:  https://www.whitehouse.gov/wp-content/uploads/2017/11/m-18-05-Final.pdf  The existing “OMB Agency Contingency Plans”, required by law to be updated every two years, are available at: https://www.whitehouse.gov/omb/agency-contingency-plans/.

Our Government Relations team in Durham and Washington, DC, will continue to watch for further developments and communications from the federal agencies, but it is possible that official guidance will not become available until after the shutdown takes place. As information is received, we will share it with members of the Duke community through Duke Today. In the meantime, if you have meetings or events planned with federal officials during the next few weeks or have time-sensitive business (i.e. deadlines), it is recommended that contingency plans be considered before the close of business on Friday, January 19, 2018.

With regard to federal funded sponsored research, a communication has been sent to all grant and business managers from University Finance.

Here are the most critical elements:
–          Federal systems may not be available and/or not fully supported (e.g. GRANTS.GOV)
–          New awards will likely be held
–          Some federal contracts will be directly impacted and the Contracting Officer may direct you to stop all work; please be on the lookout for communication from your CO and forward to the applicable pre-award office and Nate Martinez-Wayman in the Office of Sponsored Programs.

Following are two publications from OMB and the Congressional Research Service (CRS) regarding federal government shutdowns for your reference.

Shutdown of the Federal Government: Causes, Processes, and Effects (CRS)
Section 124 – Agency Operations in the Absence of Appropriations (OMB)

This information has also been conveyed to department chairs and program directors.  If you have further questions, I encourage you to contact Jim Luther or Melissa Vetterkind.

Mike